This week I have had two of the most surprising conversations I have ever had around visitor sign in books. We all know visitor sign in books because most of us at some stage would have been asked to sign into a visitor book when arriving at a business, factory or building. Visitor sign in books date back way before I was even born. I remember many times looking through the book as I myself signed in to see who had signed in before me, always checking to see if […]
When you have occasional visitors coming through your job site, there are liability issues at play. It is therefore important that you ensure that visitors receive some basic safety guidelines before they are going to tour the site. The following safety guidelines should be explained to all visitors, even if they will be escorted during their time on the construction site: Tell them never to approach equipment without first making eye contact with the operator – even when being lead by someone, visitors should be cautious enough to acknowledge […]
Ultimately, it will be safety that determines exactly what visitor policy you set. In some industries, it is wiser to restrict all unnecessary visitors access because you just can’t assume that they know how to behave appropriately for their safety. But there are other factors that you can consider when determining whether or not your employees should be allowed to have non-business related visitations. Will they be a distraction? – if you are approving an office visitation for an employee, keep in mind the time of day that the requested […]
Once companies initially try to enforce visitor management, there are some challenges that they face if they do not have a strong system in place. These challenges include: Names filled out on forms that are incomplete or illegible Lack of verification of identity, even if there are forms filled out. Visitor records may be not be kept suitable confidential. Badges that are created by hand or that do not feature names are easily to reproduce. Insufficient records are kept in the case of an incident (injury) or evacuation. Each […]
The request we received was to stop a tanker filling with dangerous goods if the vehicle did not pass the strict criteria….
When you implement a visitor management system like a turnstile, you are also ensuring that your regular staff and contractors are signing in when they appear for their shift. From this perspective, there are a number of benefits: You always know who is onsite, which is important for emergency reporting, and evacuations. You can keep track of when employees have arrived to start their shifts. Shift changes are monitored. Security is not needed to monitor employee whereabouts. You can ensure employees leaving for lunch breaks return on time.
If you are hosting a corporate event or conference, you can also make the most of attending it. After all, if you are arranging it, you could likely benefit from the exposure to important discussion and education in your industry. Once the event is organized, you can spend time determining how you will benefit by: Identifying your goals – what would you like to get out of attending the conference? Would you like to make industry connections? Learn about the latest developments? Promote your own brand by speaking and educating […]
Sometimes visitors that come to your office environment for a corporate visit come from out of town. When they are in attendance, it is particularly important to take extra measures to make their visit comfortable, particularly as usually it is upper-management that makes the trips. To make them feel welcome: Make travel arrangements on their behalf – book their flights, and definitely book their hotels. After all, as a local, you are better familiar with the best places to stay. Make sure that staff know that you will have important […]
While having visitors drop by your job site may be a normal part your industry, you can choose to try and plan visitor-friendly days. This doesn’t mean that you need to host a social event that allows employees to bring friends and family – simply ensure that visitors that need access to the site to see progress come at one prescheduled time. Having a planned day, whether it is weekly or monthly, can ensure that the entire site is prepared in the following ways: Employee and contractor awareness that less […]
When you have visitors on a busy job site, it can be important to ensure that they are properly identified so that other employees are aware of who they are. When visitors are identifiable from trained staff and contractors, there is increased safety. So what can you do to ensure that visitors are well-identified? Use visitor passes – ensure that visitors wear passes clearly displayed that identify their role on the job site. You can use different coloured passes for visitors with different levels of experience on construction sites. Those […]
Every month that went past last year we got asked more and more for Contractor Compliance. I heard many stories through the year and will relay a couple of them here, let me know if this sounds like your current situation. I was chatting with a company who had in excess of 4000 contractors across hundreds of locations, the reality was the current paper based system was not coping with the needs of today, the paper based system had been in place for more than 15 years and the company […]
There are a number of reasons why it is important to know who has been on your job site during the various days, weeks, and months that have passed. Liability issues – if something comes up later down the road that requires you to track everyone that was on site at a given time, then it is important to have those records available. While you may be able to provide this for employees based on their scheduled shift, it is essential to have this information on hand for visitors as […]