How can I track an asset given to an employee, visitor or contractor?

Issuing assets happens every week in most businesses and in most cases the issuing of an asset is unrecorded. Assets can be as simple as keys or cards where you may give the key to the server room to a contractor to do some work for you may give an access control card to a visitor to have access through your building.

Common asset groups include….

  • Cards
  • Keys
  • Meeting room equipment
  • Vehicles
  • Radios
  • PPE equipment

I walked into a school recently and watched the admin person turnaround and opened a cupboard with around 30 sets of keys, one set of keys was then handed to a contractor but no recording of the event took place not even a manual recording.

We have customers who use the asset module to track shared vehicles where the keys include a bar code and each time the keys are handed out to a new driver the bar code is scanned against the profile of the driver electronically issuing the asset to the driver. How handy would this be in the future when you need to see who was driving the car 3 weeks ago on a Tuesday at 10 AM to sort out a speeding fine.

Meeting room equipment Is another very popular group of assets that are often manually issued. Where is projecter two? Is the common question and nobody seems to know. Who had it last?

Over the past 2 years we have managed the contractors for Opera on the Harbour. A 30 day event with a 30 day lead up and 14 day pack up period. Managing hundreds of contractors every day issuing assets like PPE gear and two-way radios. Prior to using WhosOnLocation visitor, contractor management software Opera on the Harbour managed all of these assets manually. It is easy to see now which contractor or employee or visitor has what piece of equipment that is overdue.

How could you use asset manager in your business?

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