It’s a complaint which is if not exactly as old as time, definitely as old as contracting as a professional concept: overpaying contractors due to inefficient time tracking and management on the part of the contractor’s client. It may not be something that you spend a lot of time thinking about, but of course when the client in question happens to be your business, then it is a different kind of situation altogether. No one likes overpaying for the service they receive from a contractor – and as a business owner or manager, your job is to make sure that you keep your expenses to a minimum.
Hold Your Contractors Accountable
It used to be the case that a business would have to essentially take the contractor’s word for it when it came to the cost of a project and to some extent, this is still true, though there are some ways that business owners can take charge of the situation and make sure that their costs more closely reflect the actual cost of the work being done. Contractor management software is the answer to keeping down the costs charged by contractors – and if your company is having contractors in or planning to have contractors in to do some work on your facilities, then it’s an essential investment in your business which will more than pay for itself.
Like other types of contractor management software, a contractor management system allows your company to know exactly who has arrived at your building or corporate campus and how long they spend there – so you have proof to back you up if a contractor submits an inflated bill citing the amount of time spent on the project or the number of their employees working on the job site. Think of it as a form of insurance for your business; you may never need to actually use the data it collects other than to confirm what a contractor tells you, but in case you do need to contest charges from a construction firm or other contracting business, all the evidence you need is right there and as close at hand as your computer.
It’s a system which is, to put it mildly, much better than a simple paper visitor log. Even the most attentive of front desk staff are not able to catch every incidence of a contractor or their staff signing in as having arrived earlier than they really did, whether accidental or intentional. It’s also a lot to ask of your front desk personnel or security staff to have them act as babysitters for the contractors you’ve hired – instead, putting a contractor management software system in place makes sense and can end up saving you a lot of time, trouble and money in the long run.