If your business or organization sees a large number of people coming in or out of its facilities on a regular basis, you need to have an effective visitor management system in place. These people could be staff members, visitors, students or more to the point, contractors. After all, your employees are people you expect to see – but unfamiliar or infrequent visitors are much more likely to be a concern for your organization.
Naturally, your contractors are supposed to be there and are welcome in your facilities, but having contractors and other unfamiliar faces around opens up possibilities for unscrupulous types to gain entry unless you’re using quality contractor management software to ensure secure access control. Simple paper visitor logs are just not sufficient for the task. It can be difficult to keep track of who is supposed to be in your building or on your campus already and without an accountable and accurate system in place to ensure that you’re only allowing access to contractors and other legitimate visitors, you’re potentially placing your facilities, staff and visitors at risk.
Maintain Security with Visitor Management
Using a computerized system to track contractors and other people who visit your facilities makes far more sense than trying to put together a record of visitors from a paper log book; using contractor management software allows you to pull up reports of who arrived and when at a moment’s notice in real time, making your security far better than if you were trying to rely on a log book for your visitor management system.
Whether you’re responsible for a single facility or a large number of sites located across the country or around the world, choosing wisely when it comes to contractor management software is essential to keeping your facilities safe and secure. You’re accountable for the safety of your staff and visitors, so your visitor management system needs to be accurate, reliable and able to provide you the information you need whenever you need it.
When you’re having work done on your facility, there are often a lot of contractors coming in and out, which makes it all the more important to know exactly who’s in your building or buildings. With a paper visitor log, there’s simply no way of knowing for sure who’s there and if you suspect an unwelcome visitor has made their way into your facilities, it is next to impossible to find out in time to prevent them from committing a criminal act, let alone to prevent them from entering in the first place.
Contractor management software has become an essential part of any effective security and access control system. It’s a dangerous world – but when you have a sophisticated visitor management system installed at your facilities, it’s a lot easier to ensure the safety of your employees and visitors and the security of your building.