Why would you use a multi tenant visitor management system in your building? We have found 3 common reasons to include self serve kiosk/s in the foyer of your building to assist the concierge manage every single visitor and contractor coming into the location. Most buildings today do not register the name and contact details of the visitor or contractors coming into the building, some have a paper based system and even less have an electronic system in place. Many of the electronic systems in place do not have the functionality to allow multiple tenants on a single kiosk.
Need a concierge based visitor management system for your building – book in a demonstration
3 reasons to have a Multi Tenant visitor management system in your building
1/ Security – every building today has a responsibility to the tenants in the building to know who should be onsite, who is onsite and who was onsite. Visitor management systems today with concierge functionality will give you all of this information.
- Some customers only allow pre registered visitors to sign in, if you are not pre registered you are unable to sign in, you can only be pre registered by your host or an assistant to your host.
- Some customers need the host to collect the visitor with the visitor pass only being released at the sign in kiosk or concierge desk once the host has approved the person signing in.
2/ Visibility – with a paper based system or no system at all there is no visibility. Once you move to an electronic concierge visitor management system you can have full visibility.
- Full visibility of who is coming into the building with pre registration
- Full visibility of who is in the building
- Full visibility historically of who has been in the building in the past.
3/ Reporting – extensive and easy to use reporting gives access to all the data for the concierge if required and also for each tenant.
- Run concierge reports including contractors time on site for invoicing
- Run tenant reports allowing tenants to report on visitors who are due, onsite and who have been in the past
Additional functionality includes triggered messages when a person over stays the visit or does not sign out when leaving.
Need a concierge based visitor management system for your building – book in a demonstration and we will show you how customers are using the software to assist with the presence and compliance of visitors and contractors into your location/s